Venue of the meeting
Food and Agriculture Organization Headquarters
Viale delle Terme di Caracalla
00153 Rome
Italy
Tel:(+39) 06 57051
(+39) 06 57051
Fax:(+39) 06 570 53152
Internet: http://www.fao.org/contact-us/en/
Registration
To participate as an observer, please visit the Information for Admission of Observers page.
Please return the completed registration form for observers to the Secretariat before 29 August 2014 by e-mail to:
Ms. Stéphanie Cadet
E-mail: stephanie.cadet@brsmeas.org
Ms. Kei Ohno Woodall
E-mail: kei.ohno-woodall@brsmeas.org
On-site registration time will be announced in due course.
Security Identification Documentation and Badges for Meeting Participants
Security identification badges are issued to participants upon arrival at the meetings and upon completion of the relevant registration procedure (and admissions procedure for observers, if applicable).
Please send an electronic file of a passport size photograph to be used for the participant’s badge, indicating your name and affiliation, to the Secretariat before 29 August 2014 by e-mail to:
Ms. Inma Roda Martin
E-mail: Inma.RodaMartin@fao.org
Ms. Blanca Garcia
E-mail: Blanca.Garcia@fao.org
Meeting participants may collect their security identification badges at the registration desks upon presentation of one of the following identification documents issued by a government recognized by the United Nations:
- Valid national passport;
- Valid picture identification card, in Latin alphabets;
- Valid picture "residency" card, in Latin alphabets; or
- Valid picture drivers license, in Latin alphabets.
To facilitate the badging procedure, participants are also advised to have available a copy of the confirmation letter transmitted by the Secretariat.
Hotels and Transport
Please download the brochure: general information on hotels and transport.
Schedule of the meeting
The meeting will be opened at 9.30 a.m. on Wednesday, 22 October 2014. The schedule of the meeting will be available in document UNEP/FAO/RC/CRC.10/INF/2.
In addition, informal pre-meetings for task groups to finalize the preliminary reviews and their presentations to the full Committee will be held on Tuesday, 21 October 2014. The schedule of the pre-meetings will be available in due course.
Side events
Requests for side events should be sent to the Secretariat before 15 September 2014 by e-mail to:
Ms. Kei Ohno Woodall
E-mail: kei.ohno-woodall@brsmeas.org
Up to two side events can be held in parallel during lunch breaks. If more requests for side events are received than there are slots available, organizers of side events may be invited to organize joint events. As the number of slots available for side events is limited, they will be allocated on a first-come, first-served basis.
A draft schedule of side events will be published on the website.
Paperless meeting
A paperless meeting has the benefit of reducing costs considerably and has a smaller carbon footprint than a traditional meeting has. The paperless system makes it easier for participants to obtain meeting documents and it facilitates faster distribution of conference room papers.
All documents will be available on internet or, upon request by e-mail only. Printed documents will not be available at the meeting.
Participants are requested to follow the requirements described below:
To gain access to meeting documents each participant must have a laptop computer running basic applications (Word, Excel, PDF Reader, updated antivirus software).
Laptops must be virus-free and pre-checked for viruses before they are brought to the meeting. Virus-free laptops are crucial to a successful paperless meeting.
Laptops must be configured for standard WiFi connections.
Participants should carry virus-free memory sticks for the purpose of transferring data, if necessary.
It is important that each participant provide a valid e-mail address when confirming participation in the meeting. Participants should ensure that their e-mail service will allow them to receive e-mails containing meeting documents as attachments.
Visas
It is the responsibility of each participant to obtain the required entry visa for Italy.
Insurance
It is strongly recommended that delegates take out international medical, accident and travel insurance. The United Nations does not cover life or medical insurance for participants. Therefore, it is the responsibility of all participants to ensure that they obtain adequate insurance prior to their travel to Rome.