Information for Participants

Venue of the meeting

Food and Agriculture Organization Headquarters
Viale delle Terme di Caracalla 
00153 Rome
Italy 
Tel:(+39) 06 57051
Fax:(+39) 06 570 53152 
Internet: http://www.fao.org/contact-us/en/

Registration

Registration for the meeting will start at 09.30 on Tuesday, 13 September 2016.

To participate as an observer, please visit the Information for Admission of Observers page:

Please contact Ms. Stéphanie Cadet (stephanie.cadet@brsmeas.org) to receive the registration form for observers and submit, before 15 August 2016, the registration form by e-mail to stephanie.cadet@brsmeas.org.

Security identification badges are issued to participants upon arrival at the meetings and upon completion of the relevant registration procedure (and admissions procedure for observers, if applicable).

Please send an electronic file of a passport size photograph to be used for the participant’s badge, indicating your name and affiliation, to the Secretariat by 15 August 2016 by e-mail to:

Ms. Inma Roda Martin
E-mail: Inma.RodaMartin@fao.org

Ms. Alessandra Innelli
E-mail: Alessandra Innelli@fao.org

Meeting participants may collect their security identification badges at the registration desks upon presentation of one of the following identification documents issued by a government recognized by the United Nations:

1. Valid national passport;
2. Valid picture identification card, in Latin alphabets;
3. Valid picture "residency" card, in Latin alphabets; or
4. Valid picture drivers license, in Latin alphabets. 

To facilitate the badging procedure, participants are also advised to have available a copy of the confirmation letter transmitted by the Secretariat.

Transports and information about FAO facilities

Please download the brochure: general information on transport and FAO facilities.

The meeting will be opened at 9.30 a.m. on Wednesday, 14 September 2016. The schedule of the meeting will be available in document UNEP/FAO/RC/CRC.12/INF/2.

In addition, informal pre-meetings to review intersessional work will be held on Tuesday, 13 September 2016. The schedule of the pre-meetings is available here.

Side events

Requests for side events should be sent to the Secretariat before 15 August 2016 by e-mail to:

Mr. Gamini Manuweera 
E-mail: gamini.manuweera@brsmeas.org

Up to two side events can be held in parallel during lunch breaks. If more requests for side events are received than there are slots available, organizers of side events may be invited to organize joint events. As the number of slots available for side events is limited, they will be allocated on a first-come, first-served basis.

A draft schedule of side events will be published on the website.

Paperless meeting

A paperless meeting has the benefit of reducing costs considerably and has a smaller carbon footprint than a traditional meeting has. The paperless system makes it easier for participants to access meeting documents and it facilitates faster distribution of conference room papers.

All documents will be available on internet or, upon request by e-mail only. Printed documents will not be available at the meeting.

Participants are requested to follow the requirements described below:

• To gain access to meeting documents each participant must have a laptop computer running basic applications (Word, Excel, PDF Reader, updated antivirus software).
• Laptops must be virus-free and pre-checked for viruses before they are brought to the meeting. Virus-free laptops are crucial to a successful paperless meeting.
• Laptops must be configured for standard WiFi connections.
• Participants should carry virus-free memory sticks for the purpose of transferring data, if necessary.
• It is important that each participant provide a valid e-mail address when confirming participation in the meeting. Participants should ensure that their e-mail service will allow them to receive e-mails containing meeting documents as attachments.

Visas

It is the responsibility of each participant to obtain the required entry visa for Italy.

Insurance

It is strongly recommended that delegates take out international medical, accident and travel insurance. The United Nations does not cover life or medical insurance for participants. Therefore, it is the responsibility of all participants to ensure that they obtain adequate insurance prior to their travel to Rome.